Filling & Assembly

If you are producing just a handful of bottles, you will, almost certainly, do the filling and assembly work yourself. Even large companies, when producing samples for a customer or for other members of their organization, fill and assemble bottles by hand the same way that you will.

The "Do It Yourself" Basics

Your bottles will have a threaded necks. You will have a threaded spray pumps to match the bottles. The pumps will come with a fitted overshells. Just three pieces.

You fill the bottles, screw on the pumps, place the overshells over the pumps and you're finished, except for labels.

Labels can be something you've created yourself on sticker paper. Stick them on and you're done.

When you're producing only a handful of bottles you won't use a box. Too expensive. If you have to present your fragrance to others, perhaps you'll place it in a gift box or some kind of stock packaging you can buy in small quantities. Working with small quantities, you learn to improvise.

Working With A Filling House

If you are producing your fragrance on a commercial scale, 1,000 bottles up to millions, you will work with a filling house or "contract packager" to fill, seal and box your bottles.

Some filling houses will work with quantities as low as 500 bottles but might not be the right choice for larger runs — 100,000 bottles or more at a time. Others will excel at larger runs and only take smaller jobs when business is slow — and it can be difficult to guess when business, for them, might be slow.

Capabilities

The capabilities of a filling house that works with cosmetics and fragrance (as opposed to food products, for example) will generally have a range of capabilities that include —

Planning

Before you begin ordering materials needed to create your fragrance, talk to your filling house and go over your project with them. Tell them what vendors you are planning to use. They may know some or all of them and be able to make helpful suggestions for working with these vendors. They can tell you which vendors they work with regularly. Using some or all of these vendors might help your project to go smoothly.

They may also be able to warn you about vendors they do not know so that you can allow extra time for delivery of your orders from them in case problems arise.

And, although this would be rare, they might be able to warn you about vendors who are likely to be troublesome. Listening to their suggestions can help you avoid grief.

Once you've outlined your project to them, together you can plan a realistic schedule for the work they will be doing for you.

They will probably want to have all of your materials on hand before they start your job. That means it will be important for you to insure that all of your vendors deliver on schedule. One lagging vendor can hold up your entire job. Be particularly careful in your planning if some of your supplies are coming from Europe or Asia. There can be delays in production or shipping.

Your Responsibilities

Your responsibility is to provide the bottles, closures, labels, boxes, fragrance oil and, with the exception of alcohol, any other supplies that are required to manufacture your perfume. And it is your responsibility to see to it that they arrive at the filling house ahead of the scheduled starting date for your job.

If your filling house has a relationship with certain of your vendors they may be able to help in assuring that there are no delays but the responsibility is still yours.

Be sure you understand each vendor's payment terms and that you are making all payments as required and that the vendor has safely received and booked your payments. In some cases time may be required for checks to clear the vendor's bank account. Be careful about making payments too close to scheduled shipping dates.

Overlooking your obligations to your smallest vendor, and thus having a minor component held up, can delay your entire job.

Communications

A mess up at the filling house can delay your project, sometime for months. It is essential that there is a person — a single person — at the filling house that is familiar with your job and can give you reliable reports on its progress. Or, if there is a lack of progress, honest reports from them as to what has gone wrong and what must be done, by them or by you, to get the job back on track are absolutely essential.

Resources

Videos


Memory Cross 200 Perfume and Fragrance Test Strips for Testing fragrances, Essential Oils

Sturdy 17 point cover paper which is 2X as thick as a playing cards so will hold up. This paper is specifically designed to absorb fragrances. Five inch length x 0.5 inches wide and tapered for room to write notes at the top.


HAVENLAB Deionized Water
  • COMPLETELY PURE - Although tap water has been filtered to make it safe for human consumption, it still contains trace minerals. Our sterile water has been thoroughly purified and mineral-free.
  • ENSURE TOTAL ACCURACY - When conducting lab tests, using tap water can introduce impurities that affect the chemical composition. Deionized water will get you the most accurate results.
  • A STABLE INGREDIENT - Pharmaceuticals, cosmetics, and hygiene products use distilled or deionized water. Its purity makes it a reliable choice for maintaining product safety and integrity.
  • SUITABLE FOR MACHINERY - Deionized water is also widely used in industrial applications. Cleaning, cooling, and lubricating with it as opposed to regular water helps prevent corrosion damage.
  • GREAT FOR CARS - Whether you're topping off your car's coolant system or washing off dirt and grime, this sterile 1 gallon bottled water is a smart choice. Prevent water spots on your vehicle!

Stainless Steel Funnels for Kitchen,Small Metal Funnels (1.7Inch/ 2.2Inch/ 2.9Inch) No Spilling Food Grade Kitchen Funnels for Essentail Oil, Spices, Flask, Perfume

Stainless Steel Funnels for Kitchen: These stainless steel funnels are made of food grade stainless steel, non-toxic and sturdy. Premium material makes these small funnels have a long usage time and resists breaking, bending, scratching, rusting. Each Stainless Steel funnel has a perfectly narrow stem, ideal for filling small bottles and containers while keeping the kitchen counter free from spills. Each funnel's stem is equipped with an indent (air release channel), which allows funnels to vent and allows contents to flow better. Perfect for adding salt, pepper, herbs or spices into shakers or jars; transferring oils and vinegars into cruets or small decorative bottles for gifts; adding powdered drink mixes into water bottles and much more.


Karter Scientific 214T2, 3.3 Boro, Griffin Low Form, Glass Beaker Set - 3 Sizes - 50ml, 100ml, 250ml

3.3 Borosilicate glass, Griffin low form, 3 sizes - 50ml, 100ml, 250ml, Extra large marking spot, ASTM Specification E960, Type I requirements.


SUPERLELE Glass Graduated Cylinder Set 10ml 25ml 50ml 100ml, Thick Glass Beaker Set 50ml 100ml 250ml with 2 Droppers

Package contains: glass cylinders in 4 sizes (10/25/50/100ml), glass beakers in 3 sizes (50/100/250ml), and 2 glass droppers.
Product material: cylinder and beaker are both made of high quality 3.3 borosilicate glass (GG-17), graduated, laboratory grade glassware.Thick glass, acid and alkali resistant, with good stability.
Product features: Both the graduated cylinder and the beaker have tapered gates for easy liquid pouring.The graduated cylinder has stable base, and the scale is clear and easy to read.


Making Perfume By The Quart
Making Perfume By The Quart: A do-it-yourself project book

Many who love perfume dream of having their own -- but it can seem too complicated, too "from another world." Making Perfume By The Quart brings it down to earth for you in ten remarkably easy to understand chapters of instructions that guide you through the complete production process, from concept to finished perfume. But you make just one quart.


Creating Your Own Perfume With A 1700 Percent Markup! (3rd edition)

Perfume is famous for the markup it can achieve, even for a middle market fragrance. While "everybody knows" that perfume costs next to nothing to make (not completely true) the making of it is often considered an esoteric secret. "Creating Your Own Perfume With A 1700 Percent Markup!" details how a 3-person company with no experience created their own fragrance in response to a marketing opportunity that was too good to pass up. The book explains exactly what was done to create a fragrance for that opportunity but it is far more than a history of the author's project. "Creating Your Own Perfume With A 1700 Percent Markup!" lays out every step in the process of creating your own perfume, either as a do-it-yourself project – and without the benefit of automated equipment some compromises and workarounds are required – or full bore professional production under your supervision. Either way you will be producing a quality fragrance at a remarkably low cost. Do you have a marketing opportunity that would be wildly profitable if only you could obtain your fragrance at a ridiculously low cost? "Creating Your Own Perfume With A 1700 Percent Markup!" is the guide you need to do it.


Naming Your Perfume And Protecting Your Name

A really great name, a special name that is just right for a particular perfume or perfume marketer (or entrepreneur with money to invest!) can be worth a ton of money. But few individuals with great ideas ever manage to cash in on those brilliant ideas. Instead they wait while others "discover" their idea, acquire legal rights to it and make all the money while they are left out in the cold without a penny having been earned for what was once THEIR idea.

If you are struggling to name your perfume and are looking for a name that will have real value, "Naming Your Perfume And Protecting Your Name" will help you weed out low value names and point you to names that have better marketing value plus the potential to become valuable assets in themselves.

If you have a great name you want to protect but no fragrance, "Naming Your Perfume And Protecting Your Name" will guide you through the simple steps you must take to acquire a legal right to that name before someone else grabs it! Best of all, "Naming Your Perfume And Protecting Your Name" shows you how to gain strong legal protection for your name without a lawyer and without spending more than pocket change.

Never had an idea for a product name? Never thought much about perfume? "Naming Your Perfume And Protecting Your Name" may stimulate your interest in a whole new game that, when played well, can make you lots of money without your having to leave the comfort of your home office.


How To Launch Your Own Perfume Company: A Simple Business Plan

You can build a perfume business of your own using this business plan as a guide. By following its detailed strategy you learn to identify motivated groups of potential perfume buyers. Members of these groups are near the tipping point of desire for a new perfume. You don't know these people and they don't know you but you know a marketer they trust, one who does not currently sell perfume and might never think of selling perfume were it not for your approach. Here is where you step in with a professional plan, promotion, and perfume to take advantage of this ripe opportunity for mutual profit. Before your first promotion has peaked, you will already be developing a relationship with your next marketing partner. Following this plan, you will gain more and more profit with each new marketing partnership.


Creating your own perfume from dropper bottles: Methods, mechanics, and mathematics

Now when you make your own perfume you can make it fully "commercial" meaning you will be creating a product ready for regular, continuous sales to friends, relatives, and the public! If the fragrance you've made has already won praise, why not share it with others? Some might pay you for it and want it for their web stores or retail boutiques! Creating your own perfume from dropper bottles: Methods, mechanics, and mathematics guides you through steps that can turn your hobby project into a perfume business. Discover how close you are now and how little more you must do to take what you made with essential oils and dropper bottles into a business of your own! For an introduction to this book, watch this video.


How To Create A More Valuable Name For Your Perfume

When you name a perfume you create a valuable asset – the name itself. To sell your perfume you want the most effective name possible. But a good name can have value beyond the edge it gives your sales. In naming your fragrance you are creating a trademark and a trademark can have value independent of the product. The value of that trademark can vary. Much depends on how well, in naming your perfume, you follow the trademark "rules." How To Create A More Valuable Name For Your Perfume first helps you develop a name that will be effective in selling your perfume. It then prods you to make use of certain techniques that can turn a good name into a great trademark, strong and valuable. If you have questions about how to protect a name, How To Create A More Valuable Name For Your Perfume will answer many such as:

  • Can you protect your name yourself or do you need a lawyer?
  • Can you register a trademark without a lawyer?
  • What does it cost to register a trademark?
  • How do I enforce the rights I have established?

How To Create A More Valuable Name For Your Perfume covers both state, federal, and international protection.


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Philip Goutell
Lightyears, Inc.